How Successful Gym Owners Get More Out Of Meetings
Preview Text: Stop wasting time taking notes during meetings and sales calls. Focus on solving problems and signing new members instead. Let me show you how!
If you want to get more out of your staff meetings, performance reviews, and sales calls, you’ll need to eliminate note taking from the equation.
Yes. I know it sounds like it wouldn’t make much of a difference, but this simple task makes a much bigger impact on you and your team’s productivity than you may realise.
Think about it. It divides the attention of the person doing it between manually writing everything everyone says down and actually contributing anything worthwhile to the meeting.
And if you do it during a sales call, it severely limits your ability to concentrate on what the prospect is saying.
How much more do you think you and your team would be able to accomplish if everyone can focus 100% on solving problems, finding ways to grow the business, and signing new members for your gym instead of worrying about taking notes?
This is where Otter comes in.
What in the World Is Otter?
At its very core, Otter is just a tool designed to transcribe audio. What sets it apart from similar tools, though, is its ridiculous accuracy, powerful integrations and collaboration tools, and searchable smart transcripts.
But that’s not all. Otter is also powered by what the company calls ‘Ambient Voice Intelligence’, which is designed to not only recognise voices—so it can automatically add the name of the speaker to each transcript—but also learn company-specific terminology.
Simply put, the more you and your team use the tool, the better it becomes at doing its job.
But how exactly can you use it for your gym? Here are three recommendations to help you get started:
1. Staff Meetings
Instead of having someone on your team manually take notes every time you have a meeting, just record everything and let Otter take care of preparing the transcript, which you can then easily share with everyone on your team.
Of course, you can also use the tool to transform voice memos regarding tasks into written instructions for your team. Instead of having to manually write anything, you can just record your instructions, use Otter to create the transcript, and send it out.
But why not just send out the voice memo instead?
You see, unlike with written instructions, there’s no way for your staff to skip directly to the parts they’re looking for with audio files. They’ll have to play the recording again and keep jumping to different points until they land on the specific part they need to hear.
How much time do you think they will save if they had a written document they could skim or search instead?
2. Client Calls
Needless to say, you can do the exact same thing with all your sales and client calls too. Instead of dividing your attention between the conversation and having to take down notes, just focus on listening to your client’s needs and let Otter handle the rest.
Once the transcript is ready, you can send it to both your team and the client to make sure everyone is on the same page at all times.
3. Performance Reviews
Another great way to use Otter is to document performance reviews. Forget having to manually keep track of everything you talk about during each review session with your staff and coaches. Let the tool take note of and store all conversations for you.
How Much Does the Service Cost?
Such a powerful tool must come with a ridiculously high price tag, right? Well, I’m sure you’ll be happy to know that you can start using Otter for the low, low price of free.
Sure, the company offers paid plans too, but the free one has more than enough features to help you get started, including:
- 600 minutes worth of transcription per month
- Real-time transcription
- Sharing and collaboration tools
- Zoom integration
- Speaker identification
Get More Out of Your Meetings With Otter
Stop wasting time manually taking notes during meetings. Let Otter take care of it for you so you and your team can focus on solving problems, growing your business, and signing new members for your gym.